Karate club management software

Karate management software for dojos and clubs

Run kihon, kata and kumite classes, track kyu and dan history, and let parents manage every child from one account. Free for up to 30 students.

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Progress and member recordsMembers and familiesClasses and attendanceMemberships and billing

Students, timetable and fees in one karate system

If you run a karate school, you know the routine. The student list lives in Excel. Grading results sit in a paper folder. Parents message you on WhatsApp to ask which class their kid is in, and you open the bank app to see who paid this month.

MatSync gives you one place to manage students, the class schedule and fees. Students book and check in from the app, parents handle their kids from one login, and you see attendance, grading records and payments without jumping between tools.

Members and families

One parent login covers several children. Parents book classes, check progress and pay for each child from the member app.

Classes and attendance

Set up recurring kihon, kata and kumite classes with capacity limits. You can set eligibility by age group and skill level. Students book their spot in the app and check in when they arrive. More on class scheduling.

Memberships and billing

Publish your membership plans in the app. Students and parents buy them from their phone, and you track payment status, renewals and club revenue in MatSync. Collect online through Stripe, or record cash and bank transfers manually.

Progress and grading records

Each student's profile holds their kyu and dan history, time-in-grade, promotion criteria and evaluation notes. Parents can follow that progress in the member app.

Kyu and dan grading without the paper folder

Every karate style has its own belt colors and order. MatSync supports custom rank systems, so you set up your style's kyu and dan grades the way you teach them.

Time-in-grade is tracked automatically. You can set attendance requirements and promotion criteria for each rank, and every promotion is saved with your evaluation notes. It works the same way for judo and taekwondo. Our guide to belt tracking goes deeper.

Kids' karate and adult karate, kept separate

Most karate clubs run a big kids' program next to a smaller adult one. In MatSync, kids and adult programs stay separate across plans, classes, attendance and ranks.

See what is growing and what needs attention

The dashboard shows revenue, active memberships and collection health, all from the same club records.

If a card payment fails, Stripe retries it according to its settings. MatSync records the failure and keeps the plan status in sync on your dashboard. MatSync does not notify the student automatically; staff send payment reminders manually. Members always know when their next payment is due.

Moving your dojo from Excel and WhatsApp

You don't have to retype anything. Our team imports members, memberships, attendance and rank history from CSV files or an export of your current tool. Most academies are up and running in under 15 minutes.

Billing is month-to-month with no lock-in. Data is hosted in EU data centers and encrypted in transit and at rest, and MatSync is built with GDPR in mind.

What is karate management software?

Quick answer: Karate management software keeps your dojo's students, timetable, attendance, kyu and dan grading history and membership fees in one system. Parents manage every child from one login, students book and check in from an app, and you see who is ready to grade and who has not paid.

Pricing

Free: $0 per month. Up to 30 students, all features, student mobile app access, no credit card required.
Grow: $39 per month, or $35 per month billed yearly. Unlimited students, all features, priority support.

MatSync's 0.5% app fee, plus Stripe's standard processing fees, only applies to payments that go through Stripe. Manual payments have no transaction fees. See full pricing.

Comparing tools? See MatSync vs Kicksite.

The owner workspace

Karate management software

Run kihon, kata and kumite classes, track kyu and dan history, and let parents manage every child from one account. Free for up to 30 students.

RANK PROGRESSION

Progress and member records

Keep attendance, belt history, stripes, time-in-grade, and your promotion criteria together in each member record.

Configured around your club's rank language

FAMILY MANAGEMENT

Members and families

One login connects multiple child profiles. Parents can book classes, view progress, and handle payments for each child from the member app.

Parent and child profiles

MANAGE SCHEDULE

Classes and attendance

Publish your weekly timetable once. Members book their spot, check in on arrival, and give your team an up-to-date attendance record.

Bookings, capacity and check-in

AUTOMATED PAYMENTS

Memberships and billing

Publish membership plans in the app. Members purchase from their phone, while your team tracks payment status, renewals, and club revenue in MatSync.

Plans, renewals and revenue

One product, shaped to your floor

The club view changes with the work in front of you.

Publish classes, follow attendance and keep revenue visible. The same system supports the front desk, instructors and members.

RANK PROGRESSION

Progress and member records

Keep attendance, belt history, stripes, time-in-grade, and your promotion criteria together in each member record.

MatSync product view

FAMILY MANAGEMENT

Members and families

One login connects multiple child profiles. Parents can book classes, view progress, and handle payments for each child from the member app.

MatSync product view

MANAGE SCHEDULE

Classes and attendance

Publish your weekly timetable once. Members book their spot, check in on arrival, and give your team an up-to-date attendance record.

MatSync product view

Finances

See what is growing, what is selling and what needs attention.

Follow revenue, active memberships, collection health and product sales from the same club records—without rebuilding the numbers in a spreadsheet.

MatSync product view

Member mobile app

Every karateka knows what comes next.

From booking tonight’s kumite to checking kyu history or paying a renewal, the member app keeps routine dojo work moving without front-desk messages.

Try the real app

Open the live MatSync member experience on your phone.

Download on theApp Store Get it onGoogle Play

Daily operations

Open the part of the club you need right now.

Each view stays connected, so a booking, attendance record or payment update does not have to be copied somewhere else.

Made for the discipline. Useful to the whole club.

What is Karate management software?

Karate management software gives club owners one place to schedule discipline-specific classes, record attendance, manage payments, organize families and follow rank progression.

Scheduling, attendance, member records and payments share the same club data, so an update at the front desk is immediately useful to instructors and members.

Configured around your club's rank language.

Start at your current size

Every feature. A clear student limit.

Use the complete product free with up to 30 students. Move to Grow when the club needs unlimited members and priority support.

Free$0free

Perfect to get started.

Up to 30 Students
All features included
Mobile App Access
Stripe fees + 0.5% app fee

Start for Free

Grow$39per month

For growing clubs.

Unlimited Students
All features included
Mobile App Access
Priority Support

Get Started

Practical questions

Before you move the club into MatSync.

What is karate management software?

It keeps your dojo’s students, timetable, attendance, kyu and dan grading history and membership fees in one system. In MatSync, parents manage every child from one login, students book and check in from the mobile app, and you can see who is ready to grade and who has not paid.

Can MatSync track kyu and dan grades?

Yes. You set up your own rank system, so your style’s kyu and dan grades show up in the right order with your belt colors. MatSync records each student’s grading history, tracks time-in-grade automatically, and stores promotion criteria, attendance requirements and evaluation notes.

Can I manage karate students and the class schedule in one place?

Yes. Each student has a member record, and your timetable is built from recurring classes with capacity limits and eligibility rules by age group and skill level. Students book their spot in the app, rosters update in real time, and check-ins show up in attendance right away.

Can parents manage several children?

Yes. With a family account, one parent login covers several children. From the member app, parents can book classes, see belt progress and pay for each child. Family discounts apply automatically to eligible membership purchases.

How do karate membership payments work?

Students or parents buy a membership plan in the app. Online payments go through Stripe at Stripe’s standard processing fees plus a 0.5% MatSync app fee. You can also record cash or bank transfers manually with no transaction fee. If a card payment fails, Stripe retries it according to its settings. MatSync records the failure and keeps the plan status in sync on your dashboard. MatSync does not notify the student automatically; staff send payment reminders manually. Read how to set up automated billing for karate members.

Is there free karate club software?

Yes. MatSync is free for up to 30 students, with every feature included, student mobile app access and no credit card required. When the club grows past 30 students, the Grow plan is $39 per month, or $35 per month billed yearly.

FAQ

Run the club. Teach the art.

Give your karate club one clear system.

Start with the classes and students you already have. No credit card required.

Start for Free