Belt testing
Set the minimum classes and months for every gup and tip belt. Before each testing MatSync shows who is ready, who is almost there and who needs more classes.
Read the taekwondo belt order guide
Taekwondo school software
Taekwondo software that breaks the paperwork.
Classes, belt testing, family accounts and payments for your dojang, in one place. Parents book from their phones. You see who is ready for the next gup before testing day.
Free for up to 30 students. No credit card.
Dashboard · Weekly class plan
A taekwondo school in MatSync: 48 students, 15 classes a week.
Also built for Karate, Hapkido, Kickboxing, Judo and Kung Fu schools.
One school, one system
Everything a taekwondo school runs on
From the Monday Tiny Tigers class to the November belt testing, every part of the school works from the same student records.
Class schedule
Publish the week once: Tiny Tigers, juniors, teens, poomsae, kyorugi and Demo Team, each with its age range, belt level and capacity.
Read the scheduling guide
Tuition and payments
Monthly, yearly and twice-a-week plans. Card payments through Stripe, cash and bank transfers recorded by hand, and revenue by month.
See payment management
Attendance and check-in
Students book in the app or scan their member card at the front desk tablet, and instructors take roll on the class roster. Every class counts towards the next belt.
See attendance tracking
Gup, poom and dan history
Each promotion is saved with its date, examiner and note, including belts imported from the old testing binder. Schedule promotions ahead of the testing date.
Estimate belt timelines
Students and families
Black belts, tip belts and Tiny Tigers with their plan and attendance. Parents manage every child from one login in the member app.
See pricing
Before and after
What is taekwondo management software?
Taekwondo management software keeps a school’s students, class schedule, attendance, gup, poom and dan history and tuition in one system. Students book and check in from an app, parents manage every child from one login, and the instructor sees who is ready to test and who has not paid.
Where the admin goes
The jobs do not disappear. They move from your evenings into the app.
| Spreadsheets and paper | With MatSync | |
|---|---|---|
| Belt records | A binder of testing sheets, half of them in a former instructor’s handwriting | Every gup, poom and dan on the student’s profile, with date, examiner and notes |
| Who is ready | Counting attendance cards the week before testing | Classes and time at rank checked for every student at once |
| Bookings | Parents texting to ask if Saturday still has room | Parents book and cancel in the app, with capacity and age rules applied |
| Payments | Matching bank transfers to children’s names at the end of the month | Card payments in the app, cash and transfers recorded in two taps |
| Weekly limits | Hoping the front desk remembers who has a two-class plan | The plan allows two classes a week and the app holds the line |
| Registration | Paper forms and signed waivers in a folder | Sign-up details and accepted club terms on each profile |
Before you switch
The answer is yes.
Questions taekwondo school owners ask us before they switch. Every answer below is something MatSync does today.
Start for FreeCan I set up tip belts, poom and dan?Yes
You build your own rank system, so a tip belt is a grade of its own with two colours, juniors can work towards poom and adults towards dan on a separate track. Each grade holds its minimum classes and months.
Does it work for WT and ITF schools?Yes
Rank names, colours and requirements are yours, so ITF kup grades and tul work as well as WT gup grades and poomsae. See the taekwondo belt order guide, or estimate a timeline with the taekwondo belt calculator.
Can I see who is ready for belt testing?Yes
MatSync counts the classes each student attends after their last promotion and compares them with the belt’s requirements, so you see who is ready, who is almost there and who needs more classes.
Can I schedule promotions before testing day?Yes
Put each candidate down for the testing date with the belt they are testing for. On the day, every promotion is saved with its date, examiner and note.
Can I limit Tiny Tigers to two classes a week?Yes
A membership can allow a set number of group classes per Monday-to-Sunday week, from 1 to 14. Once a student reaches the limit, further bookings that week need a class pack.
Can I keep Tiny Tigers, juniors and adults apart?Yes
Every class has its own age range, belt level and capacity, so a seven-year-old cannot book Tiny Tigers and a white belt does not land in kyorugi. Juniors and adults follow separate belt tracks.
Can parents manage several children from one login?Yes
With a family account, one parent login covers several children. From the member app, parents book classes, see belt progress and pay for each child. Family discounts apply automatically to eligible membership purchases.
Can students check in at a front-desk tablet?Yes
A tablet at the front desk runs the MatSync check-in kiosk: students scan their member code as they arrive and the check-in lands in the class attendance. Instructors can also take roll on the class roster.
Can members pay by card and I still record cash?Yes
Students or parents buy a plan in the app. Online payments go through Stripe at Stripe’s standard processing fees plus a 0.5% MatSync app fee. You can also record cash or bank transfers manually with no transaction fee. If a card payment fails, Stripe retries it according to its settings and MatSync keeps the plan status in sync; staff send payment reminders manually.
Does MatSync keep the records for a poom or dan application?Yes
Every testing is on the student’s record with its date and examiner, so the history is ready when a student applies for poom or dan. The application to Kukkiwon or your federation still goes through their own process.
Can I switch from my current software or a spreadsheet?Yes
Send us your spreadsheet or an export from your current software and we import your students, their plans and their belt history, so you start with the school you already have.
Is there free taekwondo software?Yes
MatSync is free for up to 30 students, with every feature included, the member app and no credit card required. When the school grows past 30 students, the Grow plan is $39 per month, or $35 per month billed yearly.
Inside the dojang
See the dojang from the inside
The schedule, belt progression, students, tuition and class roster of one taekwondo school, as the owner sees them.
For taekwondo schools
What a taekwondo school needs from its software
A dojang runs differently from a gym. These are the jobs taekwondo school owners ask us about most, and how MatSync handles each one.
Tip belts that count
Yellow tip, green tip, blue tip: each is a grade of its own with two colours and its own minimum classes and months, so the ready list works for tip belts too.
Make a belt certificateTiny Tigers and their parents
Four-to-six-year-olds get their own classes, their own plan and a two-classes-a-week limit if you want one. Parents book, pay and follow progress for every child from one login.
Poom for kids, dan for adults
Juniors work towards poom on the kids track, adults towards dan on their own. The full testing history stays on the student’s profile when they move up to adult classes.
Sparring and Demo Team by belt
Kyorugi from yellow belt, Demo Team from blue belt, Tiny Tigers only from four to six. Set the age and belt level on the class, and nobody can book a class that is not meant for them.
WT, ITF or your own ladder
Gup or kup, poomsae or tul, nine colours or eleven: set your own names, colours and order, with a separate track for juniors.
Read the taekwondo belt order guideMoving off spreadsheets
Send us your spreadsheet or an export from your current software and we import your students, their plans and their belt history, so the first week starts with the school you already have.
Member mobile app
Every taekwondoin knows what comes next.
From booking tonight’s poomsae class to checking gup history or paying a renewal: members do it themselves in the app, without asking the front desk.
Try the real appOpen the live MatSync member experience on your phone.
Getting started
What the first week with MatSync looks like
- 01
Create your school
Add the school, choose taekwondo and invite your instructors.
- 02
Set your belt ladder
Enter your gup, tip belts, poom and dan with the classes and months each one needs.
- 03
Publish the schedule
Add the weekly classes with age ranges, belt levels and capacity. Students see them in the app.
- 04
Add plans and payments
Create Tiny Tigers, junior and adult plans, connect Stripe for card payments, or record cash and transfers.
- 05
Bring your families over
Share the join link, or send us your spreadsheet and we import students, plans and belt history.
Pricing
Every feature, priced by students
Free
$0forever
Perfect to get started.
- Up to 30 Students
- All features included
- Mobile App Access
- Stripe fees + 0.5% app fee
Grow
$39per month
For growing clubs.
- Unlimited Students
- All features included
- Mobile App Access
- Priority Support
MatSync’s 0.5% app fee, plus Stripe’s standard processing fees, only applies to payments that go through Stripe. Manual payments have no transaction fees.
Kyeong-rye
Bow in. We’ll take the paperwork.
Set up your classes, belts and plans in an afternoon, then invite your families. Free for up to 30 students, no card needed.