Mini judo to seniors on one timetable
Mini judo, juniors, teens, seniors, adult beginners, kata and the squad. Each class has its own age range, level and capacity, so a six-year-old never lands in senior randori.
Work out your mat capacity
Judo club software
Judo club software that throws the paperwork for ippon.
Kyu and dan grades, junior belts, every class from mini judo to the competition squad, and memberships in one place. Members book from their phones, and you know who is ready before grading day.
Free for up to 30 members. No credit card.
Dashboard · Weekly class plan
A judo club in MatSync: 48 members, 14 classes a week, mini judo to seniors.
Also built for BJJ, Wrestling, Karate, Taekwondo and Aikido clubs.
One club, one system
Everything a judo club runs on
From Monday’s mini judo to Saturday randori, every grade, class and payment works from the same member records.
Kyu and dan grades that count
Your own grading syllabus, white belt to dan, with minimum classes and months at each grade. MatSync counts every class and shows who is ready for the next grading, who is close and who needs more mat time.
Estimate the time to black belt
Memberships and payments
Senior, junior and mini judo, a two-a-week beginners’ plan, the squad, annual memberships and class cards. Card payments through Stripe, cash and transfers recorded by hand, revenue month by month.
Price your memberships
Check-in and roll call
Members book in the app or scan their card at the front-desk tablet, and the coach takes roll on the roster. Every class counts towards the next grade.
See it in the tour
Junior belts and grading history
Juniors work through half belts on their own track, with their own minimums. Every grading is saved with its date, coach and note, including grades imported from your old records.
Make a grading certificate
Members, families and the squad
Dan grades, new white belts, juniors and competitors, with their plan and attendance. Medical flags and squad markers show on every roster, and parents manage each child from one login.
See pricing
Compare
What is the best software for a judo club?
The best judo club software is built around kyu and dan grades, junior belts and gradings, and is priced so a 40-member club does not pay like a 400-member gym. It should let members and parents book and check in from their phones, count every class towards the next grade, and take card payments without locking you into its own processor.
Judo club software compared, by club size
What a club pays the software company each month, from the list prices each vendor publishes. Open any name for the full comparison.
| Software | 30 members | 75 members | 150 members | Free plan |
|---|---|---|---|---|
| MatSync | $8/mo | $60/mo | $81/mo | Up to 30 members |
| GymdeskCompare | $75/mo | $100/mo | $150/mo | No |
| KicksiteCompare | $99/mo | $149/mo | $199/mo | No |
| Zen PlannerCompare | $99/mo | $155/mo | $229/mo | No |
| MartialyticsCompare | $69/mo | $99/mo | $129/mo | No |
| GymMasterCompare | $89/mo | $89/mo | $129/mo | No |
Monthly list price plus any platform fee on online payments, for a club where 80% of members pay a $70 membership online. Card processing is left out because every option charges it. Prices checked August 2026. Run your own numbers
Before you switch
The answer is yes.
Questions club secretaries and head coaches ask us before they switch. Every answer below is something MatSync does today.
Start for Free
Can I track kyu and dan grades?Yes
Set up your grades from white belt to dan, with the minimum classes and months for each. MatSync counts every class, shows who is ready for their next grade, and keeps every grading on the member’s record.
Can juniors have their own half belts?Yes
Juniors get their own track, with half belts such as white-yellow or yellow-orange and their own minimums. Their history stays on the record when they move up to the senior grades.
Can I plan who goes forward to the next grading?Yes
Record the new grade with the grading date and MatSync adds it from that day, with your note. The progress list shows who is ready, who is almost there and who has not trained since their last grade.
Can I run mini judo, juniors, teens and seniors on one timetable?Yes
Each class has its own coach, age range, level and capacity, and sits on the same weekly timetable. Members and parents see every class they can book in the app.
Can I limit adult beginners to two classes a week?Yes
A membership can allow a set number of group classes per Monday-to-Sunday week, from 1 to 14. Once a member reaches the limit, further bookings that week need a class card.
Can I run a competition squad?Yes
Mark members as competitors with the name and date of their next tournament, give the squad its own membership and class, and see the competitor marker on every roster.
Can coaches see medical notes on the roster?Yes
Owners and admins record medical notes on a member’s profile. Coaches see a medical flag on the class roster and can open the details, while the notes stay out of member lists.
Can members check in at a front-desk tablet?Yes
A tablet at the front desk runs the MatSync check-in kiosk: members scan their code as they arrive and the check-in lands in the class attendance. The coach can also take roll on the roster.
Can parents manage several children from one login?Yes
With a family account, one parent login covers several children. Parents book classes, follow each child’s grades and pay, and family discounts apply automatically to eligible memberships.
Can members pay by card and I still record cash?Yes
Members buy their membership in the app. Online payments go through Stripe at Stripe’s standard fees plus a 0.5% MatSync app fee. Cash and bank transfers you record by hand have no transaction fee.
Can I switch from a spreadsheet or other club software?Yes
Send us your spreadsheet or an export from your current software and we import your members, their plans and their grading history, so you start with the club you already have.
Is there free judo club software?Yes
MatSync is free for up to 30 members, with every feature included, the member app and no credit card required. When the club grows past 30 members, the Grow plan is $39 per month, or $35 per month billed yearly.
Inside the club
See the club from the inside
The schedule, grades, members, revenue and class roster of one judo club, as the head coach sees them.
For judo clubs
What a judo club needs from its software
A judo club is not a gym with a class timetable. These are the jobs club secretaries and coaches ask us about most, and how MatSync handles each one.
Grading day, not a guess
Minimum classes and months at each grade, counted from real attendance. Put the next grading on the calendar and see who is ready, who is close and who needs another term.
Judo belt time calculatorMini judo and junior belts
Four-to-six-year-olds get mini judo and a two-a-week plan, older juniors their half belts. One parent login books and pays for every child.
Medical notes where coaches need them
An injured shoulder or an inhaler in the bag shows as a flag on the roster for that class, so the coach knows before randori, not after.
A competition squad on the side
Competitor markers with the next tournament and date, a squad membership and its own randori session, apart from the all-grades class.
Adult beginners who stay
Give adult beginners their own class and a two-a-week plan with a weekly class limit. When they are ready for more, they move to the senior membership.
Bringing your grading history over
Send us a spreadsheet or an export and we import members, plans and grades with their dates. Comparing costs first? Use the gym software cost calculator.
Gym software cost calculator
Member mobile app
Every judoka knows what comes next.
From booking tonight’s session to checking kyu history or paying a renewal: members do it themselves in the app, without asking the front desk.
Try the real appOpen the live MatSync member experience on your phone.
Getting started
What the first week with MatSync looks like
- 01
Create your club
Add the club, choose judo and invite your coaches.
- 02
Set up your grades
Enter your kyu and dan grades, and a junior track with half belts if you teach juniors, with the minimums for each.
- 03
Publish the timetable
Add every mini, junior, teen and senior class with its age range, level and capacity. Members see them in the app.
- 04
Add memberships and payments
Create senior, junior and beginners’ memberships, connect Stripe for card payments, or record cash and transfers.
- 05
Bring your members over
Share the join link, or send us your spreadsheet and we import members, plans and grading history.
Pricing
Every feature, priced by members
Free
$0forever
Perfect to get started.
- Up to 30 Students
- All features included
- Mobile App Access
- Stripe fees + 0.5% app fee
Grow
$39per month
For growing clubs.
- Unlimited Students
- All features included
- Mobile App Access
- Priority Support
MatSync’s 0.5% app fee, plus Stripe’s standard processing fees, only applies to payments that go through Stripe. Manual payments have no transaction fees.
Rei, shake, randori
You coach. MatSync runs the club desk.
Set up your grades, classes and memberships in an afternoon, then invite your members. Free for up to 30 members, no card needed.