Aikido dojo software
Beginners’ courses, all-levels keiko, weapons, children’s classes and gentle aikido, with kyu gradings, memberships and payments in one place. Members book from their phones, and you see who has practised enough for the next grading.
Free for up to 30 members. No credit card.
Dashboard · Weekly class plan
An aikido dojo in MatSync: 48 members, 18 sessions a week, from Little Aikido to advanced weapons.
Also built for judo, karate, hapkido, Brazilian jiu-jitsu and kung fu schools.
One dojo, one system
From 7 am gentle aikido to the Saturday open mat, every booking, grading and payment works from the same member records.
Gentle aikido, Little Aikido, juniors, the beginners’ course, all levels keiko, ukemi and basics, advanced and weapons, the women’s class and Saturday open mat. Each session has its own age range, grade and capacity, so a newcomer never ends up in the jo class on night one.
How many pairs fit your tatami
Set the grades your dojo uses, from ungraded through 5th to 1st kyu and dan, with the sessions and months each one needs. MatSync counts them from real attendance, and members who only come to gentle aikido never need a grade.
Make a grading certificate
Unlimited, two-a-week beginners, three-a-week gentle aikido, advanced and weapons, juniors, Little Aikido, annual memberships and 10-session passes. Card payments through Stripe, cash and transfers recorded by hand, revenue month by month.
Price your memberships
Members book in the app or scan their card at the front-desk tablet, and the instructor takes roll on the roster. Every session counts towards the next grading.
See it in the tour
Children work through their own mon grades or coloured belts with their own minimums. Every grading is saved with its date, examiner and note, including grades imported from your old grading book.
See it in the tour
Adults, gentle aikido regulars, children and juniors, each with their plan and attendance. A neck that cannot take high breakfalls shows as a medical flag on every roster, and parents manage each child from one login.
See pricing
Compare
The best aikido dojo software lets you set up your own kyu and dan grades and counts the practice each member has done towards the next grading. It should run the beginners’ course, keiko for every grade, weapons, children’s classes and gentle aikido on one timetable, put seminars on the calendar, let members book and pay from their phones, and be priced for a 40-member dojo rather than a gym chain.
What a dojo pays the software company each month, from the list prices each vendor publishes. Open any name for the full comparison.
| Software | 30 members | 75 members | 150 members | Free plan |
|---|---|---|---|---|
| MatSync | $8/mo | $60/mo | $81/mo | Up to 30 members |
| GymdeskCompare | $75/mo | $100/mo | $150/mo | No |
| Zen PlannerCompare | $99/mo | $155/mo | $229/mo | No |
| KicksiteCompare | $99/mo | $149/mo | $199/mo | No |
| MartialyticsCompare | $69/mo | $99/mo | $129/mo | No |
| GymMasterCompare | $89/mo | $89/mo | $129/mo | No |
Monthly list price plus any platform fee on online payments, for a dojo where 80% of members pay a $70 membership online. Card processing is left out because every option charges it. Prices checked August 2026. Run your own numbers
Before you switch
Questions dojo-cho and instructors ask us before they switch. Every answer below is something MatSync does today.
Start for Free
Create the grades your dojo uses, such as 6th to 1st kyu and shodan upwards, mon grades for children or coloured belts, with the minimum sessions and months for each. MatSync does not impose any aikido organisation’s syllabus.
Every session a member attends is counted, and the progress list compares it with the minimum for their next grade, together with the time since their last grading.
Put the grading date on a member’s record and the progress list shows who is ready, who is close and who has not practised enough yet.
Children get their own track with their own minimums. Their history stays on the record when they move up to the adult kyu grades.
Give gentle aikido members their own membership and simply never grade them. They book like anyone else, and their attendance still counts if they decide to grade later.
Add it to the calendar as a one-off event next to the regular sessions, with its own date, time and instructor.
A membership can allow a set number of group sessions per Monday-to-Sunday week, from 1 to 14. Once a member reaches the limit, further bookings that week need a session pass.
Owners and admins record medical notes on a member’s profile, such as a neck injury that rules out high breakfalls. Instructors see a medical flag on the roster and can open the details, while the notes stay out of member lists.
A tablet at the entrance runs the MatSync check-in kiosk: members scan their code as they arrive and the check-in lands in the session attendance. The instructor can also take roll on the roster.
With a family account, one parent login covers several children. Parents book sessions, follow each child’s grades and pay, and family discounts apply automatically to eligible memberships.
Members buy their membership in the app. Online payments go through Stripe at Stripe’s standard fees plus a 0.5% MatSync app fee. Cash and bank transfers you record by hand have no transaction fee.
MatSync is free for up to 30 members, with every feature included, the member app and no credit card required. When the dojo grows past 30 members, the Grow plan is $39 per month, or $35 per month billed yearly.
Inside the dojo
The timetable, gradings, members, revenue and class roster of one aikido dojo, as the dojo-cho sees them.
For aikido dojos
An aikido dojo is not a gym with a class timetable, and it has no competition team to manage. These are the jobs dojo-cho ask us about most, and how MatSync handles each one.
Minimum sessions and months at each kyu, counted from real attendance. Put the next grading on the calendar and see who is ready, who is close and who needs more time on the mat.
Five-to-eight-year-olds learn to roll and fall safely on a two-a-week plan, juniors work through their own grades. One parent login books and pays for every child.
Early-morning gentle aikido sits on the same timetable as keiko, on its own three-a-week membership, with soft rolls and seated work. Those members book and pay like everyone else, with no grading in sight.
Bokken and jo classes show their grade on the timetable, with their own membership from 3rd kyu. Weekend seminars and visiting teachers go on the calendar as one-off events.
A neck that cannot take high breakfalls yet, or an inhaler in the bag, shows as a flag on that session’s roster, so the instructor knows before ukemi starts. Need a waiver for new members? Start from the free template.
Waiver generatorSend us a spreadsheet or an export of your grading book and we import members, plans and grades with their dates. Comparing costs first? Use the gym software cost calculator.
Gym software cost calculatorMember mobile app
From booking tonight’s keiko to checking kyu history or paying a renewal: members do it themselves in the app, without asking the front desk.
Try the real appOpen the live MatSync member experience on your phone.
Getting started
Add the dojo, choose aikido and invite your instructors.
Enter your kyu and dan grades, and children’s grades if you teach them, with the minimums for each. Skip them for gentle aikido members.
Add every gentle, children’s, beginners’, keiko and weapons session with its age range, grade and capacity. Members see them in the app.
Create unlimited, beginners, gentle aikido and junior memberships, connect Stripe for card payments, or record cash and transfers.
Share the join link, or send us your spreadsheet and we import members, plans and grading history.
Pricing
$0forever
Perfect to get started.
$39per month
For growing clubs.
MatSync’s 0.5% app fee, plus Stripe’s standard processing fees, only applies to payments that go through Stripe. Manual payments have no transaction fees.
Arigato gozaimashita
Set up your sessions, grades and memberships in an afternoon, then invite your members. Free for up to 30 members, no card needed.