Skip to main content
Brazilian Jiu-Jitsu athletes practising groundwork during a class

Martial arts management software

Run the club.Teach the art.

MatSync is martial arts management software for memberships, billing, attendance, class bookings, belt progression, and family accounts.

One connected product

Your academy moves as one.

The owner dashboard and member app connect scheduling, attendance, billing, member management, and belt progression across one martial arts academy.

01

Class scheduling & attendance

Publish once. Know who is on the mat.

Set the timetable from the dashboard. Members book from their phone, while capacity, rosters, and check-ins stay current.

  • Recurring classes and capacity rules
  • Live bookings and member rosters
  • Fast attendance at the academy
Dashboard + member app
MatSync club management dashboard: Class scheduling & attendance
MatSync member mobile app: Class scheduling & attendance
02

Memberships & payments

Less chasing. A clearer view of revenue.

MatSync uses Stripe for secure online checkout. Stripe handles the payment details; you manage plans, payment status, renewals, and club revenue from one calm workspace.

  • Secure online checkout powered by Stripe
  • Payment status and renewals inside MatSync
  • Cards and digital wallets members recognize
stripeSecure payment processing
VisaMastercardApple PayGoogle Pay
Payment methods vary by country and Stripe account configuration.
Dashboard + member app
MatSync club management dashboard: Memberships & payments
MatSync member mobile app: Memberships & payments
03

Belt progress & promotions

Every promotion has a complete story.

Attendance, belt history, stripes, and time-in-grade live in one member record, giving coaches context before the next decision.

  • Custom belt and grading systems
  • Attendance-led progress records
  • Clear promotion readiness
Dashboard + member app
MatSync club management dashboard: Belt progress & promotions
MatSync member mobile app: Belt progress & promotions
04

Member & family management

Every member, clearly managed.

See the health of your whole club in one member directory. Parents can switch between their children in the member app without juggling accounts.

  • One searchable view of every member
  • Activity, plans, and status at a glance
  • Easy child-profile switching for parents
Dashboard + member app
MatSync club management dashboard: Member & family management
MatSync member mobile app: Member & family management
Brazilian Jiu-Jitsu class training on the mats inside an academy

Academy notes

Built with clubs. Proven on the mats.

01
MatSync has helped me a lot. Payments are much easier to manage and collect now, and I can focus more on the club.
Abdy, Team Masters NyonAbdyTeam Masters Nyon
atmbjjn.com
02
We’ve had great feedback from members and parents. It’s easy to book kids’ classes, track progress and payments, and move easily between siblings’ accounts.
Read full review

When planning the opening of our academy after moving back to Romania, having previously lived in the UK, we knew we would need help organising everything. To what extent, though, we didn’t know. We didn’t know where to start, so we put the question into an AI engine. It came up with five names, with MatSync in third place. The first one was very easy to set up, but there was no real purpose to it — no features, no scheduling, nothing. The second was difficult to set up, with no guidance available and no response from “Support”, even after a few days of trying. Then we installed MatSync, and we’ve been using it ever since. So far, it has gone well beyond what was advertised. There are very few features we could possibly need that the developers haven’t already thought of. It really shows that the people behind it must come from our world too and understand the needs in such detail. We’ve had a few updates in the meantime, and each one has made the user experience easier and better, both on PC and mobile. On our end, we’ve had great feedback from members and parents. It’s easy to book kids’ classes, track progress and payments, and move easily between siblings’ accounts.

Dan Paraoaru, Colt BJJ AcademyDan ParaoaruColt BJJ Academy
coltbjjacademy.com
03
MatSync really is an excellent app. We’ll always be willing to support you.
David IbañezIsla BJJ
@islabjjteam

Revenue leak calculator

Late is not a personality trait. It’s a number.

Move the three sliders to match your academy. Everything recalculates live from the assumptions printed below. It is not a promise about your club.

120

10600

$95

$20$300

18%

0%45%

Revenue. Each late-or-lapsed member is modelled as losing 1.8 months of fee per year.

Admin. 3.5 fixed hours monthly, plus 0.06 hours per student and 0.35 hours per late member.

Benchmark. MatSync Grow at $35/month billed yearly equals $420 per year.

This is an estimate from your inputs, not a forecast of results.

Estimated late or uncollected revenue per year$3,694

Modelled on 22 members losing 1.8 months of fee each.

Admin hours lost per month18.3hours

Roughly 219 hours per year on work MatSync helps automate.

Against the annual cost of MatSync Grow
MatSync Grow · $420/yrEstimated leak · $3,694/yr

Your estimated leak is 8.8× the annual cost of Grow. Recovering about 11.4% of it would cover the yearly subscription.

Estimate only

MatSync worldwide

One platform.
Twenty countries.

20countries represented today
Countries where MatSync runs today
Countries where MatSync runs today

North America, South America, Europe, Asia, and Oceania

Switzerland · United States · Canada · Mexico · Guatemala · Colombia · Brazil · Belgium · Romania · Finland · Portugal · Spain · Netherlands · France · Germany · United Kingdom · Italy · Sweden · Australia · Japan

Academies running on MatSync

Team MastersTeam Masters
Kaizen StudioKaizen Studio
Colț Brazilian Jiu JitsuColț Brazilian Jiu Jitsu
Isla BJJIsla BJJ
Jia Meng Martial ArtsJia Meng Martial Arts
Luna Jiu Jitsu AcademyLuna Jiu Jitsu Academy
Blackbox Jiu-Jitsu AcademyBlackbox Jiu-Jitsu Academy
Siri BJJ EuropeSiri BJJ Europe
Samourai BelgiumSamourai Belgium

Simple pricing

Start free. Pay when the club grows.

Free$0forever

For owners replacing spreadsheets and starting with a cleaner system.

  • Up to 30 students
  • Every product feature
  • Student mobile app
  • No credit card required
Start free
Grow$35per month · billed yearly

For established academies ready to remove student limits and get priority support.

  • Unlimited students
  • Every product feature
  • Student mobile app
  • Priority support
Choose Grow

Stripe processing fees and a 0.5% MatSync app fee apply to online payments. Manual payments can be recorded without transaction fees.

Professional academy website

Your club deserves its own URL.

A fast, mobile-first website connected to your MatSync schedule, plans, and lead capture.

$49one-time setuphosting billed separately
  • Custom martial arts website design
  • Mobile-responsive & fast-loading
  • SEO optimized for local searches
  • Multi-language support (localization)
Get Your Website

Before you switch

Direct answers for academy owners.

What is martial arts management software?

Martial arts management software brings member records, class scheduling, attendance, memberships, payments, and rank progression into one system. MatSync connects the owner dashboard with a mobile app for members and parents.

Can MatSync match our belt system?

Yes. Clubs can configure disciplines, ranks, stripes, and promotion criteria, including custom systems.

Can parents manage more than one child?

Yes. Family profiles let a parent switch between children for bookings, progress, and payments from one account.

Can you migrate our existing records?

Yes. MatSync can import members, memberships, attendance, and rank history from CSV exports with guided onboarding.

Where is our data hosted?

Club and student data is hosted in EU data centers with encryption in transit and at rest, with GDPR-focused handling.

FAQ
Boxer training combinations with a coach holding focus mitts

Your academy, in sync

More mat time. Less admin time.

Launch your academy workspace in minutes. Every feature is included from day one.

Start free today